Mission Statement

The mission of the West Valley School District, a vital partner in a proud and caring community, is to ensure that all students achieve their highest level of knowledge, skills and attitudes necessary to be responsible and productive citizens, effective communicators, creative problem solvers and life-long learners.? Through mutual support and the combined efforts of our families, schools and community we will provide a safe, high quality learning environment in which each student experiences success every day.

 

Board of Directors 

Mike Carey
Careym@wvsd208.org

Sasha Kinloch
Kinlochs@wvsd208.org

Mike Meyer
Meyerm@wvsd208.org 

Jim Roberts
Robertsj@wvsd208.org 

Staci Verbrugge, President
Verbrugges@wvsd208.org

 

Superintendent of Schools 

Dr. Peter Ansingh
ansinghp@wvsd208.org

 

Assistant Superintendent for Learning & Teaching  

Peter Finch
finchp@wvsd208.org

 

 

Assistant Superintendent for Business and Operations 

Tom Fleming, CPA
flemingt@wvsd208.org

 

Introduction Highlights General Fund Summary Capital Projects Fund Summary Debt Service Fund Summary Associated Student Body Fund Summary Transportation Vehicle Fund Summary

INTRODUCTION 

This document is a summary of the Financial Statements of the West Valley School District No. 208 for the school year ending August 31, 2008.? The year end financial summary represents a continuing effort to provide meaningful financial information to our community.

This document presents simplified financial information to aid the public?s understanding of how public schools are operated.? The financial information summarized within this document is shown in much greater detail in the formal budget, OSPI Form F-195 and the financial statements, OSPI Form F-196.? The OSPI Form F-196 contains the district?s formal financial statements and is audited annually by the State Auditors Office.

The Budget and Financial Summary contains information on the budgets for all five (5) district funds ? the General Fund, Transportation Vehicle Fund, Capital Projects Fund, Debt Service Fund, and the Associated Student Body Fund.? If additional, more detailed information is required or you would like the audited financial statements, please contact the West Valley School District Business Office at (509) 972-6000.

We welcome your comments and suggestions.

??????????? Dr. Peter Ansingh???????????????????????????????????????????? Tom Fleming, CPA

??????????? Superintendent????????????????????????????????????????????????? Assistant Supt. Business & Operations

 

 

West Valley School District No. 208
8902 Zier Road
Yakima, WA 98908 

Phone (509) 972-6000
Fax (509) 972-6001

 

 

HIGHLIGHTS

The goal of the budget for 2007-08 was to continue to build on the Unreserved, Undesignated Fund balance that was at an all time low in 2005.? As a result the budget was adopted with a surplus of $75,683.? By the end of the fiscal year 2007-2008 the Unreserved, Undesignated Fund Balance had grown substantially by $838,118.? The chart below shows the growth in the fund balance.

The growth of the fund balance was the result of several factors.? The biggest factor was the legislative change in the funding formula for special education.? In an effort to more realistically track the cost of special education the legislature required basic education funds that were contributed toward special education to be tracked separately.? While the change in accounting seemed simple, it created a large concern about the amount of basic education funding we would receive for 2007-2008.? This accounting change modified the state formula for staffing when we adopted the budged in July the new changes had not been developed yet.

In July we were concerned about $500,000 in basic education costs that were now going to be charged to special education.? To alleviate the concern we budgeted an additional $500,000 in basic education expenditures.? In January, the Office of the Superintendent of Public Instruction (OSPI) finally released the new funding formula so we could calculate the financial impact.? The financial impact was about $100,000.? The remaining $400,000 was not spent in 2007-2008 and accounts for about half of the increase in the Undesignated, Unreserved Fund Balance.

The district received funds from two other sources that contributed to the growth in the fund balance.? The district has held a Federal Communication Commission license for a spectrum of radio frequency since the 1990?s.? This spectrum has become more valuable as wireless internet has evolved.? The district chose to lease the majority of this spectrum and entered into a 30-year lease with Sprint.? The initial up-front payment for the lease was $150,000.? The full $150,000 went into the Undesignated, Unreserved Fund Balance.? In addition, the district received a $65,061 ?cash out? payment from ESD105 for the dissolution of the insurance co-op that ended in 2003.? This also increased the? Undesignated, Unreserved Fund Balance.?

In addition to increasing the fund balance, one other significant financial event that occurred during the year included:

Student Enrollment:

Funding to the school district from the State of Washington is dependent on student enrollment.? The enrollment for 2007-2008 was 81.43 FTE students over budgeted enrollment.? As a result of the increase in enrollment the district received about $266,000 in additional revenues.

 

OTHER BUDGET CONSIDERATIONS 

The district has an informal policy of allowing individual schools and departments to carryover unspent budgeted funds from one year to the next.? This practice has proven to be effective in that it provides schools and departments the ability to plan and manage their budgets from year to year.? For example, a school cannot afford to purchase a new copier in any one budget year.? By allowing carryovers the school can save up for the new copier over the course of several years and purchase the copier when they have available funds.

The practice of carryovers has created a large amount of fund balance that is reserved for school?s and department?s future purchases.? In budgeting, the district tries to estimate the amount that will be carried forward and include these potential expenditures in the budget.? ?In 2007-2008 the budget included expenditures for carryover in the amount of $1,000,000.? There are no corresponding revenues included in the budget since the district has already received the revenue.? As a result, the budget for 2007-2008 appears to be $924,317 out of balance when in actuality it was adopted to have revenues exceed expenditures by $75,683.? Throughout this document adjustments to expenditure schedules have been made to illustrate this budgeting practice and to more clearly represent the budgeted expenditures to actual expenditure for 2007-2008.

Enrollment

The district?s enrollment has been steadily increasing over the past several years.? The 2007-2008 budget was based on an enrollment projection of 4,540 FTE students (plus 45 FTE Running Start).? Enrollment for 2007-2008 was 81.43 FTE higher than budget.

* Ninth and tenth grades show significant deviations from budget as a result of sophomores at the High School being classed as ninth graders for lack of sufficient credits to be classed as tenth graders

 

 

Notes:

1)?? All of the district?s cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments.? All of the district?s investments during the year and at year end were insured or registered and held by the Yakima County Treasurer in the district?s name.

 

2)?? Property tax revenues are collected as the result of special levies passed by the voters in the district. ?Taxes are levied on January 1. ?The taxpayer has the option of paying all taxes on April 30 or one-half then and one-half on October 31.

3)?? Prepaid Items are supplies purchased in August but are intended to be used in the 2008-2009 school year.? They are recorded on the balance sheet as assets since they have not been consumed as of August 31.

 

4)?? Inventory and Reservation of Fund Balance represents food commodities in inventory for the Child Nutrition Department.

 

1)?? The $5,244,027 transfer from the Capital Projects Fund to the Debt Service fund was used to retire a $5 million short term financing bond for the new West Valley High School.

 

GENERAL FUND SUMMARY

GENERAL FUND 

Budget to Actual Summary 

Notes:

1)? Local revenues were significantly higher resulting from the Sprint Lease, the ESD105 ?cash-out? payment and higher participation in the school lunch program.

2)? Federal Revenues exceeded budgeted revenues as a result of increasing participation in the school lunch program.? As participation increases so does the amount of reimbursement the district receives for free and reduced breakfast and lunches.

3)?? The district budgets $600,000 in revenues for ?capacity?.? School districts are not allowed to spend more in total dollars than are budgeted.? In order to allow for unanticipated receipts of grants, grant increases, and/or major donations, the district budgets an amount that will cover new revenues tied to specific new expenditures.? The revenue capacity has been removed to more clearly represent the budgeted to actual revenues for 2007-2008

 

Expenditure Summary by Program 

Notes:

1)? Special Education expenditures were substantially higher as a result of the legislative change in accounting for special education costs.

2)? Expenditures in Special and Pilot Programs vary from year to year based upon the number of grants that the district receives each year. In 2007-2008 the district received a $34,000 Navigation 101 grant that was used to enhance the advisory programs at the 6^th -12^th grade levels.

3)? Student Achievement funds were not fully spent in 2007-2008 as a result of the large increase in enrollment.? In order to maximize basic education funding from the state, the district transferred expenditures being paid from the student achievement fund to basic education.? This allowed the district to receive full funding from the state for basic education and also allowed the district to carry over the unspent student achievement funds to the 2008-2009 school year.

4)? The Math and Science Professional Development Program was new for 2007-2008.? The program was implemented by the legislature to provide additional training for math and science teachers in an effort to raise test scores in the state.

5)? District-wide support expenditures were significantly higher in 2007-08 as a result of the district completing an upgrade to the computer network and the phone system.? The project began during the summer of 2007 and was completed in the 2007-08 school year.? The total cost of the project was over $600,000.

6)? The district budgets $1,000,000 in expenditures for ?carryovers? and $600,000 in expenditures for ?capacity?.? The budgeted expenditures have been removed to more clearly represent the budgeted to actual expenditures for 2007-2008.

 

Expenditure Summary by Activity Groups